Ingredients for Successful Meetings

By Randall A. Pentiuk, Esq.

  • I. Know the Ground Rules
    • A. Bylaw Provisions
      • 1. For Membership Meetings
        • a. Notice Requirements
        • b. Quorum Requirements
          • (1) Members in Default
          • (2) Vacancies
          • (3) Adjournments due to lack of quorum
        • c. Agenda
          • (1) Regular Meetings
          • (2) Special Meetings
        • d. Proxies
        • e. Absentee Ballots
        • f. Special Matters
          • (1) Amendments to Bylaws
          • (2) Removal of Directors
      • 2. For Board Meetings
        • a. Notice Requirements
        • b. Quorum Requirements
        • c. Automatic Removal of Directors
    • B. Parliamentary Procedure
    • C. Election Procedures
  • II. Mechanics of the Membership Meeting
    • A. Registration
    • B. Proxy Determination
    • C. Steps & Roles During the Meeting
      • 1. The President
      • 2. The Secretary
      • 3. The Parliamentarian
  • III. Mechanics of the Board Meeting
    • A. The Agenda Packet
    • B. Keeping Minutes
    • C. Making Motions
    • D. Roles of the Officers
    • E. Duties of the Directors
  • IV.  Special Considerations for Board Members
    • A. Confidentiality
    • B. Civility
    • C. Conflicts of Interest
    • D. Fiduciary Duties
    • E. The Business Judgment Rule
    • F. Roles of Professionals

 

For more details please feel free to contact an attorney familiar with cooperative housing law.