Ingredients for Successful Meetings
By Randall A. Pentiuk, Esq.
- I. Know the Ground Rules
- A. Bylaw Provisions
- 1. For Membership Meetings
- a. Notice Requirements
- b. Quorum Requirements
- (1) Members in Default
- (2) Vacancies
- (3) Adjournments due to lack of quorum
- c. Agenda
- (1) Regular Meetings
- (2) Special Meetings
- d. Proxies
- e. Absentee Ballots
- f. Special Matters
- (1) Amendments to Bylaws
- (2) Removal of Directors
- 2. For Board Meetings
- a. Notice Requirements
- b. Quorum Requirements
- c. Automatic Removal of Directors
- B. Parliamentary Procedure
- C. Election Procedures
- II. Mechanics of the Membership Meeting
- A. Registration
- B. Proxy Determination
- C. Steps & Roles During the Meeting
- 1. The President
- 2. The Secretary
- 3. The Parliamentarian
- III. Mechanics of the Board Meeting
- A. The Agenda Packet
- B. Keeping Minutes
- C. Making Motions
- D. Roles of the Officers
- E. Duties of the Directors
- IV. Special Considerations for Board Members
- A. Confidentiality
- B. Civility
- C. Conflicts of Interest
- D. Fiduciary Duties
- E. The Business Judgment Rule
- F. Roles of Professionals
For more details please feel free to contact an attorney familiar with cooperative housing law.